Author: Gary B. Stebbings

Publisher: Createspace Independent Pub

Published: 2011-04-01

Total Pages: 106

ISBN-13: 9781461020028

This manual was written to introduce a dynamic and powerful system of project documentation, reporting and management. It's intended for training and educating the superintendent who on many projects is responsible for all the tasks of documentation and reporting. On larger projects there may be a Field Engineer, Contract Administrator and Assistant Superintendent assigned to it, however, I'm presenting this material as though the entire documenting and reporting process is the responsibility of the Superintendent. In 2007, I was given the opportunity to implement this system as the Field Operations reporting system for a mid-size company doing national retail construction. I wrote the Excel workbook that was used as the Weekly Field Operations Report, and integrating it into our operations required extensive training of all personal, including Project Managers, Superintendents and Field Ops Managers (General Superintendents). It was a mammoth job that returned tremendous results by increasing productivity, quality of completed projects and company profits. The PM's time was greatly maximized as the superintendents were able to take on many project management responsibilities that were normally performed by the PM. As I continually fine-tuned it, the system evolved to provide very powerful and greater control and performance thanks to its ability to continually show supervision and management exactly what their status is and outstanding issues in a real-time basis. One of the system's primary roles is in automatically identifying project issues and prompting a path of resolution. Accurate and timely reporting is crucial, enabling the front office to always keep a “bird's eye view” on the jobsite, even if they're across the country. Pro-activity is a main theme, as the reports have been created in such a way as to selectively bring forth items that may be overlooked. This is especially true of the Jobsite Survey and the Weekly Project Status Report. The system is also tailored to track and manage vital financial information and report costs, such as Labor Usage, Field Change Order Requests, Payroll and issue a Weekly Project Cost Summary from the field. This manual introduces a Field Operations Reporting system to the user that provides training in the use and function of the reports contained in the Excel Workbook-Weekly Field Operations Report. The manual shows the reader how to complete each form and describes their functions in detail. The entire workbook is dynamic in function, with all worksheet pages being inter-related, designed to work with one another. Every worksheet is linked to the other for quick navigation and ease of use. In my next book, Construction Management for the Managing Superintendent, the reader will be given the opportunity and resources available to gain much-needed introductory knowledge about this challenging arena. It's written to train the construction superintendent in construction management and for those senior staff who train superintendents. This book will provide a concise “mini-course” in construction management.